Articles on: Italy Registratore Telematico

What to do with your RT printer when you switch to OpenFiskal

When you start issuing receipts with OpenFiskal through the Documento Commerciale Online procedure, you no longer need your Registratore Telematico (RT). Switching it off is not enough, though: the device stays registered with the Agenzia delle Entrate under your VAT number, and some obligations continue until you update its status. This guide explains the available options and how to choose the right one.


Index



Why switching off the RT is not enough


As long as the RT shows as "In servizio" (in service) in the Agenzia delle Entrate's systems, the Agency expects to receive its daily transmissions. If your business keeps taking payments (with receipts issued through OpenFiskal) while the RT no longer transmits anything, the automatic checks can flag an anomaly.
On top of that, an RT still associated with your VAT number keeps the obligation of biennial periodic verification, with fines from 250 to 2,000 euros if the verification has expired.


To close these obligations for good you need a formal status change on the Fatture e Corrispettivi portal. It's free and takes a few minutes.


The three available options


The portal provides three possible statuses for an RT that stops transmitting:


  • Fuori servizio (out of service): a temporary pause, meant for repairs or seasonal closures. It's not suitable for a definitive switch to OpenFiskal: the link with your VAT number stays active, and with it the periodic verification obligation.
  • Disattivazione (deactivation): dissolves the link between the device and your VAT number and ends the periodic verification obligations. The device can be kept, sold or reused in the future.
  • Dismissione (decommissioning): the definitive removal, reserved for end-of-life devices, irreparable faults or devices headed for scrapping.


In short: if you're switching to OpenFiskal and won't use the RT anymore, the correct option is almost always Disattivazione.


Before deactivating: save the RT data


The fiscal data stored in the RT (the DGFE memory) must be kept for 10 years, even after the device has been deactivated. Relying solely on the internal memory of a printer switched off in a cupboard is risky: after years the device might not turn on anymore and the physical memory might no longer be accessible.


On the most common models (such as the Epson FP-81 II RT and FP-90 III RT) you can export the data yourself from the device menu, to an SD card or external USB stick. Alternatively, your trusted technician can do it for you. Consult an expert for precise instructions on how to carry out the procedure and secure the data before deactivating and switching off the device.




If your POS (payment device / card reader) was linked to the RT in the Agenzia delle Entrate's systems, the link must be updated:


  1. First you need to remove the association with the RT, which will no longer be used
  2. Then you register the new POS link through the Documento Commerciale Online procedure used by OpenFiskal.


For the second part, you can follow the complete procedure in our guide Communicating the POS link to the Agenzia delle Entrate.



How to perform the status change


The status change is done on the Fatture e Corrispettivi portal:


  1. Log in to the Fatture e Corrispettivi portal, and in the "Corrispettivi" box select "Vai a Corrispettivi" (Go to Corrispettivi).


  1. In the "Gestore ed Esercente" box select "Accedi ai servizi" (Access the services).


  1. In the left sidebar, click Ricerca dispositivo (Search device).


  1. On the page that appears, click the blue Cerca (Search) button again (at the bottom) to display the list of your devices.


  1. Click the link (ID Dispositivo) of the register you want to manage


  1. Open the "Cambi stato" (Status changes) tab of your Registratore. You'll see all the details: select "Cambia Stato" (Change status) at the bottom.


  1. Select the action you want: Fuori Servizio, Disattivazione or Dismissione.
  2. For the Disattivazione and Dismissione options you'll need to enter the date of the event and select a reason code from the dropdown menu - select reason 00601 "Altro" (Other) and enter "Passaggio a Documento Commerciale Online" as the reason



If you prefer, your accountant (as a delegated intermediary) or the authorised technician who installed the RT can also complete the operation for you in a few minutes. If you're unsure which reason to select, we recommend having one of them assist you.


Frequently asked questions


  • Can I use the RT and OpenFiskal in parallel during the transition?

Yes, they are two independent certification channels. As soon as you stop using the RT for good, though, perform the status change: an active RT that stops transmitting can trigger automatic flags.


  • Can I reuse the RT as a normal printer, for example for kitchen orders?

After Disattivazione the device no longer issues fiscal receipts, but to work as a generic printer it must be reconfigured by an authorised technician. It's not a do-it-yourself operation.


  • Can I just deactivate it and put it in a cupboard?

Yes. Once the Disattivazione is done and the data exported, you can switch off the device and keep it: it carries no obligations or penalties. It's leaving it "In servizio" without using it that creates problems.


  • Who can perform the status change?

You as the merchant, your accountant as a delegated intermediary, or an authorised technician.


Regulatory references


  • Penalties for missed periodic verification or RT irregularities:

Legislative Decree of 18 December 1997, no. 471 (Art. 9, paragraph 1) — Governs the administrative penalties (from €250 to €2,000) for failure to maintain or periodically verify fiscal instruments.


  • Technical procedures for status changes (Disattivazione / Dismissione):

Agenzia delle Entrate – RT Technical Specifications v11.1 (Section 2.5) — Defines the administrative statuses of the Registratore Telematico, the procedures for dissociation from the VAT number and the handling of local data.


  • Ten-year retention obligation for the fiscal memory (DGFE):

Presidential Decree of 29 September 1973, no. 600 (Art. 22) and Art. 2220 of the Civil Code — Establish the obligation to retain sales data and digital memories for 10 years for tax control purposes.


  • POS link and Certification Instruments (DCO):

Agenzia delle Entrate Order Prot. no. 424470 of 31 October 2025 — Regulates the obligation and operational procedures for integrating electronic payment terminals (POS) with the Documento Commerciale Online procedure.

Updated on: 20/08/2026

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